About KS Company Office Boy Job

We need Office boys in this candidates have a good experience, the candidate is in the UAE or outside both by applying. Candidates should on visit / Cancelled visa holders can be apply.

Greet Visitors and Answer Calls

“The Office” cast spent most of their time interacting with one another, but greeting visitors is a mainstay of any office. You can expect the phone to start ringing and customers to be ready for service when an office opens its doors each day. Common office duties include greeting visitors and directing them to the person who can take care of their needs. Similarly, the frontline of an office must be able to manage multiple tasks including answering the phone, following up on questions and taking detailed messages.

Manage Office Paperwork

In almost every description of an office, paperwork is a common duty. Paperwork may include:

  • Processing purchase orders
  • Handling correspondence
  • Creating templates
  • Maintaining office supplies and inventory
  • Tracking timecards
  • Writing contracts
  • Handling payroll
  • Creating financial reports
  • Writing newsletters
  • Answering emails

Arrange and Organize Meetings

No office can function without meetings. In fact, “The Office” cast spent much of their time meeting in the conference room. An important office duty is scheduling meetings, creating meeting agendas and documenting the meeting outcomes. Often, an administrative assistant will take care of meeting logistics, but virtually all offices need to communicate on a regular basis to establish work plans and collaborate on new initiatives.

Perform Data Entry

It’s common to include data entry in the description of office duties that create a well-oiled machine. You can liken data entry with record keeping. Successful businesses are data-driven and when you need to run a report to inform your marketing or work plan, the data must be in place to pull. Types of data entry may include customer information, inventory, sales, financial expenditures or employee information.

Oversee the Books

Tracking expenses and income is a critical office duty. Penn Foster College even offers a course in bookkeeping that teaches the basics about recording payments, depositing money and other bookkeeping tasks. Without the oversight of financial management, an office may have difficulty making payroll or purchasing inventory. Similarly, vendors expect to be paid on time, if they are going to continue serving the needs of the business.

Manage the Mail

Incoming mail may contain new orders, important contracts and other correspondence that is time-sensitive. Prompt response to inquiries is an important office duty. Managing the mail isn’t confined to snail mail. Email inquiries that come through a chat box or general email account may generate new leads and raise issues that need an immediate response. An administrative assistant often screens the mail and determines the most efficient way to route prompts for service.

Customer Service is Paramount

Serving customers is the bread and butter of a successful business. Everyone in the office must be focused on meeting the needs of customers. Even if you don’t work on the front line in the office, your role is critical in the services and sales provided by the office. Customers who have a great experience will be your best marketing ambassadors.

Be a Firefighter in the Office

Problem-solving is an everyday task in the description of the office duties that most people encounter. When a problem or crisis arises, office staff must work together to figure out a solution. An office staff that is nimble and ready to act will feel rewarded when they find a solution to an issue or concern.

Specialty Office Duties

There’s no question that some businesses have specialized office duties. For example, Rasmussen College provides training for a medical administrative assistant position. Patient privacy, understanding medical terminology, data security and medical coding are among the required skills in the description of this office position. General duties like customer service and data entry remain the same, but often specific positions require unique training and skills.

Keep Pace with the Competition

Tracking industry best practices and competitor advances is an essential office duty. It may be as simple as browsing the internet, reading the newspaper or staying in touch with current events. When you have your finger on the pulse of what is happening with your competitors, you can pivot and respond in a way that benefits your office. For example, if a competitor drops their prices, it’s important to evaluate your pricing strategy right away.

Communicating is Key

It may not seem like an office duty, but communicating with others is critical to an office that is high-performing. Connected to communication is teamwork. When an office staff works well together and engages in open and direct dialogue, tasks are completed with ease. A common office duty is to promote positive morale and work well with others.

Supervise and Manage Staff

Supervision of staff is an essential duty found in the description of the office manager. Managing staff includes employee recruitment, training and delegation of duties. Staff need to be mentored and supported to help with employee retention. Building an effective team means that office duties will be covered and the organizational work will run smoothly.

Technology is Critical

Technology has become the backbone of any office that runs efficiently. Microsoft estimates that employees spend an average of seven hours per day on the computer. Almost every employee in an office must use computers to track work, enter time cards, run sales reports and communicate with internal and external constituents. Even consumers shop and research services virtually.

What is an Administrative Assistant?

An administrative assistant serves as the glue that holds an office together. You may remember Pam from “The Office” cast serving in this role. Her cheerful attitude was the voice that customers heard on the phone and she made sure that Michael stayed on top of important tasks assigned by the corporate office. In 2019, the Bureau of Labor Statistics reported that the median pay for a general office clerk was $34,040 or $16.37 per hour. Most of these positions require a high school diploma, but you can pursue special training programs to hone your skills.

Ideal Skills and Traits

Working in an office may seem easy, but you might be surprised at what it takes to be successful. There are several key traits that will help you perform office duties. Here are just a few:

  • Detail-oriented
  • Strong interpersonal skills
  • Resourcefulness
  • Problem-solver
  • Comfortable with technology
  • Strategic planner
  • Focused and driven
  • Patient
  • Strong written and verbal communication skills
  • Creative
  • Engaging and personable

If you want to be indispensable in an office, you need to be able to anticipate the needs of the staff and the organization as a whole. Understanding the big picture and how you can make a difference is an important office duty. Related to this is a high level of emotional intelligence. If you can relate well to the office staff and show an earnest interest in helping others, you will be a valuable team player.

How to Apply

1.) For inside UAE candidates come to office directly for interview. {Interview time Mon – Sat (11AM – 03PM)

2.) For outside UAE candidates will have to book an appointment.

1Your Details
2Payment Details
3Terms and Service
Note:- If you're in the UAE, you don't have to book an appointment. You have to come directly to the office.